SUBJECT:
Title
Request Approval of Change Order and Ratification of Change Order to Purchase Order 2600316 - 25P-140 Sodium Hypochlorite - Odyssey Manufacturing Co., Tampa, FL (Budget Impact - Neutral; expenditure of $75,000)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On September 3, 2025, the Board approved the award of 25P-140 Sodium Hypochlorite to Odyssey Manufacturing Co. to provide sodium hypochlorite and calcium hypochlorite for use at water treatment plants, wastewater treatment plants, and wells throughout Marion County. The original award provided for an expenditure of $625,000.
Change Order 1 increased the purchase order by $87,500 and was processed immediately to address increased sodium hypochlorite usage resulting from higher wastewater treatment demands. Because the change increased the purchase order above the Board-approved amount of $625,000, ratification of Change Order 1 is requested as part of this action.
Change Order 2, presented today, requests to increase the purchase order by $75,000, bringing the total purchase order amount to $787,500. This increase is needed as the flow at the water and wastewater treatment plants continues to exceed amounts originally forecast.
The increased flow of water is expected to continue, resulting in increased sodium hypochlorite usage needed to treat the water. The estimated annual expenditure under 25P-140 will be approximately $800,000. Purchases that exceed the department's approved budget will be brought to the Board for approval.
Change Orders 1 and 2 are attached for review. Following approval at today’s meeting, Change Order 2 will be presented to the Chairman and Clerk for signature.
BUDGET/IMPACT:
Neutral; additional expenditure of $75,000. Funding for this purchase is from ZF442533-552108, $20,000 and ZF445535-552108, $55,000 (Marion County Utility Fund). The total amount of Purchase Order 2600316 will be $787,500. The estimated annual expenditure under 25P-140 will be approximately $800,000. Purchases that exceed the department's approved budget will be brought to the Board for approval.
RECOMMENDED ACTION:
Recommended action
Motion to ratify Change Order 1; approve Change Order 2 to Purchase Order 2600316 with Odyssey Manufacturing Co. for sodium hypochlorite under 25P-140; authorize staff to process the change order; and authorize the Chairman and Clerk to execute Change Order 2. end