SUBJECT:
Title
Request Approval of Contract Amendment: 25C-161-CA-01 Astro Radio System Maintenance and Upgrade Agreement - Motorola Solutions, Inc., Chicago, IL (Budget Impact - Neutral; expenditure of $2,456,861.18 multi-year contract)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On September 3, 2025, the Board approved a contract with Motorola Solutions to support and upgrade the County’s ASTRO Radio System. The ASTRO system serves as the primary public safety radio communications network for law enforcement, fire rescue, emergency medical services, and other County departments, enabling reliable and interoperable communications.
Contract Amendment 1, being presented today, will add software services to enhance the County’s 800 MHz public safety radio system, support radio maintenance and programming, improve connectivity, and increase personnel awareness and safety in the field.
RadioCentral Programming: Provides centralized, cloud-based radio configuration and fleet management.
SmartProgramming: Allows radio programming, software updates, and security updates to be delivered remotely, reducing manual maintenance and radio downtime.
SmartConnect: Supports voice and data communications by allowing compatible radios to use broadband connectivity when outside normal radio system coverage, where available.
SmartLocate: Provides frequent GPS location updates to help dispatch monitor personnel locations and coordinate emergency responses.
SmartMapping: Displays maps and responder locations on compatible radios, helping field personnel identify nearby team members and improve coordination.
These services will help keep the County’s radio fleet operational and up to date, improve responder safety and situational awareness, and streamline radio system management and maintenance. The long-term agreement will provide continued access to these capabilities and ongoing software and technology enhancements to support reliable public safety communications. The annual cost through FY 2032-33 is $350,980.17, reflecting a 3% discount.
Attached for review is a draft of the agreement. Upon approval at today’s meeting, it will be forwarded to Legal, the Clerk, and the Chairman for signatures.
BUDGET/IMPACT:
Neutral; expenditure of $2,456,861.18 for the seven (7) year term, $350,980.17 annually. Funding is from line AA310529-552106 (General Fund).
RECOMMENDED ACTION:
Recommended action
Motion to approve recommendation and allow staff to issue a contract and upon approval from Legal, authorize the Clerk, and Chairman to execute the contract under 25C-161.
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