SUBJECT:
Title
Request Approval of Bid Exemption for Vehicle Purchases: One-time “Off the Lot” Vehicle Purchases (Budget Impact - Neutral; expenditure of $728,761 as approved in FY 2023-24 budget)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On behalf of Marion County Utilities (MCU), Procurement requests approval of a bid exemption for the purchase of seven (7) replacement vehicles that were involved in a fire resulting in a total loss at MCU. In an effort to prevent delay in their continuity of services, Marion County Fleet Management has successfully located the replacement vehicles and negotiated pricing. These vehicles are an “Off the Lot” purchase that will meet MCU’s needs for crews to maintain lift stations and perform field work. The purchase consists of four (4) 2023 F-250’s and three (3) 2023 F-550’s.
Attached for review are the seven (7) quotes with the associated risk claims. If approved at today’s meeting, a wire transfer will be made to Griffin Ford Sales Inc dba Speedway Ford and the vehicles will promptly be put out for delivery.
BUDGET/IMPACT:
Neutral; total expenditure of $728,761. Funding is from the following lines:
ZK160519-545701 - $262,000.30 (Insurance Fund)
ZF445535-564101 - $466,760.70 (Marion County Utility Fund)
RECOMMENDED ACTION:
Recommended action
Motion to approve the requested “Off the Lot” purchase.
end