SUBJECT:
Title
Request Approval of Contract Amendment (Renewal and Assignment): 21P-136-CA-01, Communications Voice, Data and Logging Recorder System - Word Systems, LLC, Indianapolis, IN, Reassigned to Valsoft Corporation Inc., d/b/a WSI Technologies (Budget Impact - Neutral; expenditure of $70,230.50)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On October 19, 2021, the Board approved a contract with Word Systems LLC for a Communications Voice, Data and Logging Recorder System. The purpose of this system is to record videos, pictures, text, and what is said for the public safety communications professionals in the course of their official duties.
This Amendment renews the Agreement for the remainder of the contract term, effective November 1, 2026, through February 28, 2028, and corrects a discrepancy between the contract term and the vendor’s extended warranty period resulting from implementation delays during the initial term. The Amendment also acknowledges and consents to the assignment of the Agreement from Word Systems LLC to Valsoft Corporation Inc., d/b/a WSI Technologies, effective April 23, 2026, as a result of an acquisition of Word Systems LLC by Valsoft Corporation Inc., d/b/a WSI Technologies, with the successor entity assuming all contractual duties, responsibilities, obligations, and liabilities. The Amendment updates the Federal Employer Identification Number (FEIN) accordingly. All other terms and conditions of the Agreement remain unchanged.
Attached for review is a draft contract. Pending approval at today’s meeting, it will be sent to the vendor for signature and upon return, will be forwarded to Legal, the Clerk, and Chairman for signatures.
BUDGET/IMPACT:
Neutral; total expenditure of $70,230.50 for the final term. Funding is available in lines AA311529-552106 (General Fund), $38,626.77 and CM313525-546301(9-1-1 Management Fund), $31,603.73.
RECOMMENDED ACTION:
Recommended action
Motion to approve and allow staff to issue the amendment, and upon approval by Legal, authorize the Chairman and Clerk to execute the contract under 21P-136.
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