SUBJECT:
Title
Request Approval of Purchases $50,000 and Over
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
The item(s) below have been received by Procurement Services and are approved for conformance with the Procurement Code/Manual, pending approval at today’s meeting.
1. Pending Requisition/Eaton Corporation - Marion County 911 Management requests approval of one Eaton UPS Unit and Samsung Lithium Battery replacement. Funding is available in CM313525-564101 (9-1-1 Management Fund) Total Expenditure $216,480.00. This purchase meets the competitive bidding process requirements under 13C-113.
2. Pending Requisition/Special Services Group, LLC - Marion County Sheriff's Office requests approval to purchase four SSG-PTZ Nano Pole Box surveillance systems and two SSG-LHZ Lamp Head Concealment camera systems. These specialized covert surveillance units feature integrated modems, zoom cameras, rechargeable batteries, and supporting software licenses to assist law enforcement with discreet monitoring, investigations, and crime prevention efforts. Funding is available in line BB250529-564101 (Crime Prevention Fund). Total Expenditure $80,080. This purchase is authorized as a sole source procurement under 27SS-006.
3. Pending Requisition/Dell Marketing L.P. - Marion County Information Technology requests approval to purchase 70 Dell Pro Rugged 12 RA02260 tablets, 100 Dell Pro Rugged 12 keyboards (US English), and 20 Havis docking stations to support EMS and Fire Rescue operations. The purchase includes tablets at $3,032.00 each, keyboards at $426.56 each, and docking stations at $736.19 each. Total expenditure of $269,619.80. Funds are available in lines AA305526-552116 ($153,066.20) (General Fund) and EF300522-552116 ($116,553.60) (Fire Rescue Services Fund). This purchase meets competitive bidding requirements under the Dell NASPO Computer Equipment PA-Florida C000001116132 Solicitation/Contract #23026/43210000-23-NASPO-ACS 30807097.
4. Pending Requisition/Alan Jay Automotive Management, Inc. - Marion County Fleet Management requests approval to purchase one (1) 2027 Ford F-550 Crane Truck for Marion County Utilities, including all specifications detailed in Quote #75635-4, to replace Asset #48638 (P-291), a 2016 Chevrolet Silverado 3500HD. The vehicle meets the Fleet Department’s replacement criteria. Total expenditure of $193,891. Funds are available in line ZF442533-564101 (Utility Water System Fund). This purchase meets competitive bidding requirements under Sourcewell Contracts 2027 081325-NAF and 032824-NAF.
5. Pending Requisition/Deere & Company via Ag-Pro Companies - Marion County Fleet Management requests approval to purchase two (2) 2026 John Deere 5067E Open Operator Station Utility Tractors for Marion County Utilities, including all specifications detailed in Quote ID 2765008, to replace Asset #36099 (UT-2), a 2002 John Deere 5320 Utility Tractor, and Asset #37673 (UT-3), a 2007 John Deere 5320 Utility Tractor. Both vehicles meet the Fleet Department’s replacement criteria. Total expenditure of $92,344.96. Funds are available in line ZF445535-564101 (Utilities Wastewater System Fund). This purchase meets competitive bidding requirements under Florida State Contract 25101900-21-STC for Agricultural and Lawn Equipment.
6. Pending Requisition/Alan Jay Automotive Management, Inc. - Marion County Fleet Management requests approval to purchase one (1) 2027 Ford F-250 for Marion County Utilities, including all specifications detailed in Quote #70126-2. Total expenditure of $66,633. Funds are available in line ZF445535-564101 (Utilities Wastewater System Fund). This purchase meets competitive bidding requirements under Sourcewell Contracts 2027 081325-NAF and 032824-NAF.
7. Pending Requisition/Access Wireless Data Solutions, LLC - Marion County Information Technology requests approval to purchase 54 Semtech XR90 devices (formerly Sierra Wireless) and 108 Semtech AirLink antennas to support EMS and Fire Rescue operations. Total expenditure of $178,117.76. Funds are available in lines AA305526-552116 ($92,357.36) (Emergency Medical Services Fund) and EF300522-552116 ($85,760.40) (Fire Rescue Services Fund). This purchase meets competitive bidding requirements under Solicitation/Contract Q24-090 (March 2026-March 2027).
8. Pending Requisition/Alan Jay Automotive Management, Inc. - Marion County Fleet Management requests approval to purchase four (4) 2027 Ford F-250 Super Crew Cab trucks for Marion County Fire Rescue, including all specifications detailed in Quote #70164. These are replacing the following: asset #46278 (C-7) 2013 Dodge Charger, asset #46727 (SUV-26) 2014 Ford Expedition, asset #38700 (FC-44) 2005 Ford F-150 and asset #50050 (FC-67) 2017 Ford Explorer. Total expenditure of $317,220. Funds are available in lines VJ733526-564101 (Infrastructure Tax Medical SRV Fund), Project STC0733VE ($158,610.00), and VJ732522-564101 (Infrastructure Tax Fire Fund), Project STC0732VE ($158,610.00). This purchase meets competitive bidding requirements under Sourcewell Contracts 2027 081325-NAF and 032824-NAF.
9. Pending Requisition/Cumberland International Trucks of Florida, LLC - Marion County Fleet Management request approval to purchase one 2027 International HX H15 (Roll Off Truck) for Marion County Solid Waste, including all specifications detailed in quote dated October 20, 2026, to replace Asset #46380 (SW-98) 2014 Freightliner M2-112. The vehicle meets the Fleet Department’s replacement criteria. Total expenditure of $274,190.40. Funds available in line ZA425534-564101 (Solid Waste Collection Fund). This purchase meets competitive bidding requirements under the Florida Sheriffs Association Heavy Trucks and Buses Contract #FSA25-VEH23.0.
10. Pending Requisition/Matheny Motor Truck Co. dba Matheny Fire & Emergency - Marion County Fleet requests approval to purchase one 2027 E-One Pumper on a Typhoon Chassis to support EMS and Fire Rescue operations, including all specifications detailed in proposal dated September 24, 2026. Total expenditure of $896,238. Funds available in line VJ732522-564101 (Infrastructure Tax Fire Fund), (Project STC0732VE). This purchase meets competitive bidding requirements under Sourcewell Contract 113021-RVG-1.
11. Pending Requisition/ESO Solutions Inc- Marion County Emergency Medical Services requests approval of Electronic Health Module annual software subscription. Total expenditure of $163,157.55 Funds available in line AA305526-552106 (General Fund). This purchase meets competitive bidding requirements under 18P-140.
RECOMMENDED ACTION:
Recommended action
Motion to approve requested purchases.
end