SUBJECT:
Title
Request Approval of Not-to-Exceed Expenditure: 20Q-161-TO-45 Marion County Sheriff’s Office Martel Phase 2 Driving Pad - Dinkins Construction LLC, Ocala, FL (Budget Impact - Neutral; total expenditure not-to-exceed $3,794,925)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On April 6, 2021, the Board of County Commissioners approved contracts with six (6) Construction Managers (CM), which allow the County to select a CM depending on their area of expertise, capacity, and availability. Facilities Management has assigned the construction management work for the Marion County Sheriff’s Office Martel Phase 2 Driving Pad to Dinkins Construction LLC (Dinkins). This project entails the construction of a 400’ x 800’ driving pad for emergency vehicle operator training, along with multiple access roads and intersections to simulate real-world scenarios. Work includes site preparation, paving, utility installation (water, storm drainage, and electrical), and minimal landscaping for erosion control.
This agenda item requests approval for a not-to-exceed (NTE) budget of $3,794,925. Additionally, it seeks authorization for the Chairman to execute the contract for this project without requiring further Board approval. Execution of the contract will occur upon determination of the final deliverables, provided they do not exceed the established NTE amount of $3,794,925.
Attached for review is the proposal submitted by Dinkins, which outlines the associated schedule and agreement.
BUDGET/IMPACT:
Neutral; expenditure not-to-exceed $3,794,925, up to a ten percent (10%) contingency may be added to the purchase order in accordance with the Procurement Manual. Funding is from VJ736521-563102 (Infrastructure Surtax Capital Project Fund) with project code SOC000036
RECOMMENDED ACTION:
Recommended action
Motion to approve the Not-to-Exceed expenditure and authorize the Chairman and Clerk to execute the contract under 20Q-161 without being brought back to the Board.
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