SUBJECT:
Title
Request Approval of Contract Renewal: 19BE-192-CA-03 Website Upgrades, Agenda, & Captioning Services - Granicus LLC, St. Paul, MN (Budget Impact - Neutral; expenditure of $73,613)
Body
|
INITIATOR: |
DEPARTMENT: |
|
Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On May 21, 2019, the Board approved the procurement of a fully integrated website, agenda management system, and live video streaming from Granicus, LLC. This agenda item requests Board approval to renew the Granicus annual maintenance agreement to continue these services. If approved, the renewal term will be retroactively effective from June 4, 2025, through June 3, 2026. These services are essential for supporting transparent and accessible public meetings, as well as ensuring continued functionality of the County’s public-facing website.
Attached for review is the vendor-signed quote along with the County’s Additional Terms and Conditions, and an approved LRM from Legal. Upon approval at today’s meeting, a purchase order will be issued to Granicus, LLC, and the renewal quote, along with the accompanying terms and conditions, will be presented to the Clerk and Chairman for signatures.
BUDGET/IMPACT:
Neutral: expenditure of $73,612.13. See the attached departmental cost breakdown
RECOMMENDED ACTION:
Recommended action
Motion to approve the contract renewal with Granicus, LLC and authorize the Chairman and Clerk to execute the associated documents; and authorize staff to issue a purchase order to Granicus, LLC under 19BE-192. end