SUBJECT:
Title
Request Approval of Contract Amendment (Renewal): 22C-150-CA-02, ESO Firehouse Software - ESO Solutions, Inc., Austin Texas (Budget Impact - Neutral; five-year expenditure of $348,463.09)
Body
|
INITIATOR: |
DEPARTMENT: |
|
Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On June 21, 2022, the Board approved a Software and License Agreement with ESO Solutions, Inc. for ESO Firehouse, the records management software used by Marion County Fire Rescue (MCFR) to document fire incidents and report incident data to State and National agencies.
MCFR requests renewal of ESO Solutions, Inc.’s software subscriptions and licensing services for an additional five-year term, November 1, 2026, through October 31, 2031. The services include fire incident reporting, computer-aided dispatch (CAD) integration, fire inspections, hydrant management, fire data API access, Telestaff integration, activity tracking, personnel management, asset management, checklists, and large-file attachment storage. These services support fire incident documentation, operational data management, personnel and asset tracking, and integration with related systems.
The total estimated expenditure for the five-year renewal is $348,463.09, according to the following schedule. Costs for additional licenses, services, or other needs that may arise during the renewal term are not included in the amounts below and may be added as needed throughout the contract term.
|
Service Period |
Annual Cost |
|
11/01/2026-10/31-2027 |
$65,204.31 |
|
11/01/2027-10/31/2028 |
$67,339.04 |
|
11/01/2028-10/31/2029 |
$69,580.50 |
|
11/01/2029-10/31/2030 |
$71,934.03 |
|
11/01/2030-10/31/2031 |
$74,405.21 |
Attached for review is a draft copy of the agreement. Following approval at today’s meeting, it will be sent to the vendor for signature. Once returned it will be sent to Legal for approval, and then to the Chairman and Clerk for signature.
BUDGET/IMPACT:
Neutral; expenditure for the first year is $65,204.31, with subsequent annual costs as outlined above, for a total projected expenditure of $348,463.09 over the five-year renewal term. Funding is available in EF300522-552106 (Fire, Rescue and EMS Fund).
RECOMMENDED ACTION:
Recommended action
Motion to approve and upon legal approval, authorize Chairman to execute the agreement with ESO Solutions, Inc. under 22C-150.
end