SUBJECT:
Title
Request Approval and Execution of Fifth Contract Amendment: 17P-058-CA-05, License and Services Agreement with Tyler Technologies (Budget Impact - Neutral; expenditure of $387,736 pending approval of FY 21/22 budget)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
At its December 5, 2017 meeting, the Board approved a contract with Tyler Technologies (Tyler) for an Enterprise Resource Planning (ERP) system. Information Technology (IT) Department is preparing to start implementing the final phase of the project plan, EnerGov. The EnerGov module will replace the County’s twenty (20) year old permitting system and outdated e-plans software. Since the initial Tyler demonstration of this module in 2017, Tyler has released new available features that can help improve the way the County does business and increase customer service to our Marion County citizens. Also, due to the growth in our community and the increase in staffing levels, additional licenses are needed to allow serviceability across the departments. The amendment includes both the updated features of the EnerGov module and the additional licenses.
To ensure the success of this module, all business needs have been evaluated to strategically identify the most efficient path to our anticipated go-live date of October 31, 2022. With consensus from Building, Growth Services, and Office of the County Engineer, the following additional services and licenses are being presented to the Board for approval:
• EnerGov Essentials
• Fast Track - Post Live Conversion
• EnerGov Decision Engine - Online Customer Service
• Additional Licenses
With the addition of these EnerGov services and licenses, IT also requests approval for additional funding needed, per department, for FY 21/22, not already included in their FY budgets. Attached for review is a breakdown of expenditures, per department.
Also attached for review is a copy of the vendor signed Fifth Amendment Services Agreement. This has been reviewed by IT, Administration, and has an approved LRM from Legal. Upon approval at today’s meeting, a vendor signed original will be presented for the County Attorney’s, Clerk’s, and Chairman’s signature.
BUDGET/IMPACT:
Neutral; expenditure of $387,736 pending approval of FY 21/22 budget.
RECOMMENDED ACTION:
Recommended action
Motion to approve and authorize Chairman to execute the agreement with Tyler Technologies, Inc. under 17P-058.
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