SUBJECT:
Title
Request Approval of Bid Award: 25B-040 Annual Hydrant Valve-Flushing Maintenance - Hydromax USA LLC, Flower Mound, TX (Budget Impact - Neutral; estimated expenditure of $84,000)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On behalf of Marion County Utilities (MCU), Procurement advertised a solicitation seeking bids to provide maintenance, repair and replacement part services for fire hydrants, valves and flushing services on an as needed basis at locations within the MCU distribution systems. The work includes all labor, equipment, and materials needed to complete the work. Two (2) submittals were received; the bid tabulation listed below includes all line-item pricing for any additional work that may be required, and does not represent a normal annual cost for scheduled services:
MCU Director Tony Cunningham requests that Hydromax USA LLC receive the award as the lowest, most responsive and most responsible bidder.
Attached for review is a draft contract and cost analysis breakdown. Upon approval at today’s meeting, it will be sent to the Firm for signatures and once returned will be forwarded to Legal, the Clerk and Chairman.
BUDGET/IMPACT:
Neutral; annual expenditure is estimated at $84,000 but may vary based on actual needs of service. Annual expenditures shall not exceed approved Fiscal Year budget amounts and shall be based on contracted unit pricing without being brought back to the Board. Funding comes from line ZF442533-546301 (Marion County Utility Fund).
RECOMMENDED ACTION:
Recommended action
Motion to approve the recommendation and allow staff to issue a contract and upon approval from Legal, authorize the Chairman and Clerk to execute the contract under 25B-040.
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