SUBJECT:
Title
Request Approval of Change Order 1 to Purchase Order 2401307: 21Q-227-TO-14 Phase 2 of Silver Springs Shores Septic to Sewer Construction Phase - Kimley-Horn and Associates, Inc., Ocala, FL (Budget Impact - Neutral; additional expenditure of $182,145)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On October 5, 2021, the Board approved a contract with Kimley-Horn and Associates, Inc. (KHA), for program management services pertaining to the implementation of multiple utility projects through 2026 under the American Rescue Plan Act (ARPA) and grant funding under the program. ARPA grant requires that specific payroll related data be submitted as well as the Florida Department of Environmental Protection (FDEP) portion of the grants coming from Federal funds. Under this task order, KHA will provide ARPA compliance services required under the grant guidelines, that were not included in the original quotes.
Change Order 1 is being presented for approval in the amount of $182,145 to account for revisions to the scope of services. These revisions reflect adjustments in project responsibilities and inspection services to be performed by KHA through the duration of the project. The additional scope is necessary due to a shortage of staff in the Marion County Utilities Department, requiring KHA to provide extended support to ensure continued progress and compliance. With this change order, the total amount of the purchase order will increase to $451,200.
A copy of KHA’s updated proposal, detailing the revised scope of work, is attached for reference and will be included in the project file as supporting documentation for the purchase order.
BUDGET/IMPACT:
Neutral; additional expenditure of $182,145. Funding is from line FF449536-563102 (American Rescue Plan - SLFRF), Project Code UTCEXT004B
RECOMMENDED ACTION:
Recommended action
Motion to approve and authorize the Chairman and Clerk to execute Change Order 1 and allow staff to issue to Kimley-Horn and Associates, Inc. under Task Order 21Q-227-TO-14.
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