SUBJECT:
Title
Request Approval of Task Order: 23Q-173-CA-04 Pre-Qualified AXIS Security Video Surveillance Systems, Solid Waste Security Video Surveillance System Replacement - DAB Consulting, Inc., Gainesville, FL (Budget Impact - Neutral; expenditure of $57,052)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
At the October 3, 2023, meeting, the Board approved contracts with seven (7) qualified contractors to install and maintain the AXIS brand security video surveillance systems. The services under the contract will provide installation, maintenance, and/or repairs for security surveillance system network cameras and video recorders.
The proposed task order is to provide and install a turnkey solution to replace and upgrade the existing security surveillance system at the Solid Waste Management Baseline Landfill. The project includes installing approximately nineteen new Power-over-Ethernet (PoE) IP cameras - 18 outdoor-rated and one (1) indoor-rated - across three (3) locations. All new outdoor-rated CAT6A F/UTP Ethernet cabling will be installed, along with the necessary hardware and equipment. Exterior-facing cabling will be enclosed in solid or flex conduit with service loops to support future maintenance. Existing camera locations designated for reuse will require certification of current cabling; any damaged or non-compliant cabling will be replaced. If rack space at the scale house is insufficient, the contractor will provide a secure wall-mounted enclosure. The scope also includes removal of any abandoned Ethernet or power cabling, fuses, and cameras after the new system is verified operational and video retention is confirmed.
In addition, a live stream camera will be installed to provide real-time visibility of landfill entrance traffic. This publicly accessible camera feed will be integrated into the County’s website or Solid Waste Division webpage, allowing residents and commercial haulers to monitor landfill line conditions online before arriving. This feature is intended to improve customer convenience, reduce congestion, and enhance operational transparency.
Procurement solicited bids from all seven (7) qualified contractors, receiving one (1) response. Marion County Information Technology Director, Tom Northey, recommends awarding the project to DAB Consulting, Inc (DAB).
Attached are copies of DAB’s proposals - one for the base turnkey solution and one for the live stream camera. These are provided for review and will be included in the project file as backup documentation for the purchase order.
BUDGET/IMPACT:
Neutral; project cost is $57,052. Funding is from lines:
ZA423534-552108 - $16,982 (Solid Waste Disposal Fund)
ZA425534-552108 - $16,983 (Solid Waste Disposal Fund)
ZA427534-552108 - $16,983 (Solid Waste Disposal Fund)
ZA423534-564101 - $6,104 (Solid Waste Disposal Fund)
RECOMMENDED ACTION:
Recommended action
Motion to approve recommendation and authorize staff to release the purchase order to DAB Consulting, Inc. under 23Q-173.
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