SUBJECT:
Title
Request Approval of Selection Committee Recommendations: 24Q-113, Land Surveying Services - Ardurra Group, Inc., Tampa, FL; Causseaux, Hewett, & Walpole, LLC, Alachua, FL; Clymer Farmer Barley Surveying, LLC, Wildwood, FL (Budget Impact - None)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On behalf of Marion County Utilities (MCU), a Request for Qualifications (RFQ) was advertised for pre-qualified land surveyors to perform miscellaneous surveying work on an as needed basis.
Ten (10) submittals were received, evaluated, and scored by Selection Committee members Mark Thomas, Doug Hinton, and Rich McLean, with six (6) firms being shortlisted. Phase II Interviews were held with all six (6) firms, resulting in the Selection Committee’s ranking below:
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FIRM - Location |
Ranking |
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Clymer Farner Barley Surveying, LLC - Ocala, FL |
1 |
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Causseaux, Hewett, & Walpole, LLC - Ocala, FL |
2 |
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Ardurra Group, Inc. - Ocala, FL |
3 |
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eda Consultants, Inc. - Gainesville, FL |
4 |
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Southeastern Surveying and Mapping Corporation - Orlando, FL |
5 |
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GPI Geospatial, Inc. - Orlando, FL |
6 |
Utilities Director, Jody Kirkman, supports the Selection Committee’s recommendation to award to the top three (3) firms; this number supports the amount of effort needed to fairly manage and equitably distribute task orders over the contract term. All firms proposed rates for consideration, and the negotiation team worked to establish an average of those rates which each firm agreed to. As a result, the classification rate schedule will be identical in all three (3) contracts.
Attached is a draft of one of the contracts as they are identical, pending approval at today’s meeting, it will be sent to each firm as written and upon return, will be forwarded to Legal, the Clerk, and Chair for signatures.
BUDGET/IMPACT:
None - task orders that exceed the County Administrator’s approval threshold will be brought back before the Board for review and approval
RECOMMENDED ACTION:
Recommended action
Motion to approve recommendation, allow Staff to issue contracts, and upon approval by Legal, authorize the Chair and Clerk to execute contracts with Ardurra Group, Inc., Causseaux, Hewett, & Walpole, LLC, and Clymer Farmer Barley Surveying, LLC under 24Q-113
end