SUBJECT:
Title
Request Approval of Contract Renewal: 24BE-032-CA-01, Cleaning Products, Dispensers and Paper/Soap Products - GEM Supply Company, Orlando, FL (Budget Impact - Neutral; estimated expenditure of $143,000)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On October 17, 2023, the Board approved a one (1) year contract with the option of four (4) annual renewal options for the purchase of cleaning products, dispensers, and paper/soap products for countywide departments on an as-needed basis. GEM Supply Company (GEM) has agreed to reduce their pricing for the renewal period for liners but has requested a 3% increase for their soap products for the renewal period. The original contract with GEM did allow for the supplier to request up to a 3% increase each year.
GEM has been the supplier of these products for the county since 2015 and has continued to perform well. Facilities Management has provided positive vendor evaluations and agrees with the vendor’s request for a 3% increase on soap products. At this time, Facilities Director, Jared Goodspeed would like to move forward with the first annual renewal option, which would begin on January 1, 2025.
Attached for review is a draft of the contract amendment. Pending approval at today’s meeting, it will be forwarded to the vendor for signatures, and upon return, will be forwarded to the County Attorney, Clerk and Chairman for signatures.
BUDGET/IMPACT:
Neutral; estimated annual expenditure of $143,000.
AA180519-552108-180RAMP25 (General Fund) $65,000
AA180519-552108-180RAMP25 (General Fund - Jail) $1,000
AA180519-552108-180RAMP25 (General Fund - PSC) $11,000
RECOMMENDED ACTION:
Recommended action
Motion to approve the contract renewal and allow staff to issue, and upon approval by Legal, authorize the Clerk and Chairman to execute the first contract amendment under 24BE-032.
end