SUBJECT:
Title
Request Approval of Amendment to Relocation Agreement (SECO Relocation - SW 80th Avenue Project) Between Sumter Electric Cooperative, Inc. and Marion County (Budget Impact - Expenditure, not to exceed $100,000)
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INITIATOR: |
DEPARTMENT: |
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Steven Cohoon, P.E., County Engineer |
Office of the County Engineer |
DESCRIPTION/BACKGROUND:
This Amendment modifies the Relocation Agreement between Sumter Electric Cooperative, Inc. (SECO) and Marion County for the relocation of SECO facilities associated with the SW 80th Avenue widening project. The original agreement, executed on March 5, 2024, required the County to obtain a perpetual utility easement from a private property owner. During negotiations, the County was unable to secure the easement, making the original approach infeasible.
To prevent delay to the project, the County and SECO agreed to relocate SECO’s facilities within existing public right-of-way owned by Marion County and the Florida Department of Transportation. The Amendment updates the agreement to reflect the new location, replaces the original exhibits, and documents SECO’s partial release of an existing blanket easement where it overlaps County right-of-way.
The Amendment also clarifies that any redesign of SECO’s plans caused by this change in location will be invoiced and reimbursed separately, outside of the original estimate and deposit mechanism in the existing agreement, and that each reimbursement request must be accompanied by supporting documentation. This additional expenditure is unknown at this time and should not exceed $100,000.
Additionally, Section 15 provides that the County will not hold SECO responsible for restoring sidewalks or shared-use trails that may be damaged during future routine maintenance of SECO’s facilities, unless the damage results from SECO’s gross negligence or willful misconduct.
BUDGET/IMPACT:
Expenditure, not to exceed $100,000. A budget amendment or funding transfer will be required to process payment upon completion of the redesign and invoicing by SECO.
RECOMMENDED ACTION:
Recommended action
Motion to approve the attached Amendment and authorize Chairman and Clerk to execute the same.
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