SUBJECT:
Title
Request Approval of Task Order 20Q-170-TO-28: Baseline Scale House - Phase II Construction Documents and Administration - Monarch Design Group LLC, Gainesville, FL (Budget Impact - Neutral; expenditure of $225,330)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On October 20, 2020, the Board approved the Selection Committee’s recommendation to award contracts for Architectural Services under 20Q-170.
On May 6, 2025, the Board approved a purchase order with Monarch Design Group LLC for the Baseline Scale House Architectural Design. This was the first phase in the overall design of the Baseline Scale House and included site investigation, architecture, and concept development.
Being presented for consideration today is the second phase, which is needed to support the construction of the project by providing construction documents and construction administration services.
The Construction Documents phase includes architectural, mechanical, electrical, plumbing, structural, civil engineering, surveying, photometric, and consultant coordination services necessary to develop coordinated construction documents for permitting and construction. The Construction Administration phase will include submittal review, responses to Requests for Information, change management, periodic site observations, payment application review, field certifications, punch list and inspection services, and project closeout.
The total professional services fee for the Task Order is $225,330. The contract also provides for a reimbursable allowance of up to $3,000, and a five percent (5%) contingency of $11,266.50.
Attached for review is a draft of the contract. Following approval, it will be sent to Monarch Design Group LLC, for signature and upon return, it will be forwarded to Legal, the Clerk, and Chairman for signatures.
BUDGET/IMPACT:
Neutral; expenditure of $225,330, with an additional reimbursable allowance of $3,000. Five percent (5%) contingency may be added to the purchase order in accordance with the Procurement Manual. Funding for this project is from ZA423534-563102 (Solid Waste Disposal Fund), Project SWC000051.
RECOMMENDED ACTION:
Recommended action
Motion to approve the recommendation and authorize staff to issue a contract to Monarch Design Group LLC and upon approval by Legal, authorize the Chairman and Clerk to execute the contract under 20Q-170-TO-28.
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