SUBJECT:
Title
Request Approval of Bid Exemption and Service Agreement: 24BE-289 Emergency Voice, Text Call Routing Services Software - Communications Venture Corporation dba INdigital, Inc., Fort Wayne, IN (Budget Impact - expenditure of $475,049 as proposed in FY 2024-25 budget)
Body
|
INITIATOR: |
DEPARTMENT: |
|
Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On behalf of Marion County 9-1-1 Management, Procurement is requesting approval of a bid exemption for Utility Services; specifically, INdigital Next-Gen Core Services (NGCS). This software provides emergency voice and text call routing, location information database services, network integration, and disaster recovery all delivered via a redundant, private, and secure IP network. This service will be invoiced in milestones, see below breakdown:
|
Milestone |
Description |
Cost |
|
1 |
One-time Set-up Charge |
$37,503.58 |
|
2 |
Network Services (connection between INdigital datacenter and ECC call handling system) |
$9,455.01 / mo. |
|
3 |
85% of NGCS Monthly Recurring Charge |
$22,955.99 / mo. |
|
4 |
15% of NGCS Monthly Recurring Charge |
$4,051.06 / mo. |
*After milestone 4 the total monthly invoice of $36,462.06 will be invoiced (a total of milestones 2-4 listed above)
Attached for review is a vendor-signed service agreement, a solicitation waiver, and an approved LRM from Legal. Pending approval at today’s meeting, the service agreement and solicitation waiver will be presented to the Chair for signature.
BUDGET/IMPACT:
Neutral; annual costs are summarized in the table below:
|
Fiscal Year |
Cost |
|
2024-25 |
$475,048.30 |
|
2025-26 |
$437,544.72 |
|
2026-27 |
$437,544.72 |
|
2027-28 |
$437,544.72 |
|
2028-29 |
$437,544.72 |
|
Five Year Total |
$2,225,227.18 |
RECOMMENDED ACTION:
Recommended action
Motion to approve the Bid Exemption and authorize the Chair to execute the Service Agreement with Communications Venture Corporation dba INdigital, Inc. under 24BE-289.
end