SUBJECT:
Title
Request Approval of Contract Renewal: 21B-255-CA-02 Supply of Standard Size Solid Waste Compactors and Containers - Baler & Compactor Hydraulic Service LLC, Jacksonville, FL (Budget Impact - Neutral; estimated expenditure of $223,300)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On December 21, 2021, the Board approved a two-year contract with Baler & Compactor Hydraulic Service LLC, to provide and deliver standard solid waste compactors and containers which included two (2) annual renewal options. On January 10, 2024, the Board approved a one (1) year annual renewal with a 3% price increase for the life of the contract. Baler & Compactor Hydraulic Services LLC has continued to perform well, and Solid Waste has provided positive vendor evaluations. At this time, Solid Waste Director Mark Johnson, would like to renew the final one (1) year renewal which would begin on January 1, 2025 with a 4.5% negotiated price increase.
Attached for review is a draft of the contract amendment. Pending approval at today’s meeting, it will be forwarded to the vendor for signature, and upon return, will be forwarded to Legal, the Clerk and Chair for signatures.
BUDGET/IMPACT:
Neutral; estimated expenditure of $223,300. Annual expenditures may vary depending on the needs of the department; however, they will not exceed the approved FY budgeted amount without being brought back to the Board for approval. Funding is from ZA427534-564101 (Solid Waste Disposal Fund).
RECOMMENDED ACTION:
Recommended action
Motion to approve the contract renewal and allow staff to issue, and upon approval by Legal, authorize the Clerk and Chair to execute the second contract amendment under 21B-255.
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