SUBJECT:
Title
Request Approval of Change Order 2 to Purchase Order 2401396: 22P-173 Silver Springs Shores Phase II Septic-to-Sewer Project - Wharton-Smith, Inc., Sanford, FL (Budget Impact - Neutral; additional expenditure $832,571)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
As part of the American Rescue Plan Act (ARPA) guidelines, all ARPA funds have to be encumbered by December 31, 2024. Staff identified several contracts near completion to reduce contingencies and remove tasks no longer needed, which unencumbered approximately $2.1 million of ARPA funds. The last ARPA Septic-to-Sewer project was awarded with the County funding approximately $1.3 million from the Utility fund due to depletion of available ARPA funds at the time. Staff recommends appropriating the unencumbered portion of the funds by refunding the Utility fund for the last Septic-to-Sewer project awarded and increasing the contingency of the Phase II Septic-to-Sewer project by $797,944.19. As Phase II progresses, if the contingency is not utilized within the current scope, staff will adjust scope for the other phases of Septic-to-Sewer projects in Silver Springs Shores.
On September 20, 2022, the Board of County Commissioners approved a contract with Wharton-Smith, Inc. for a progressive design-build of the Silver Springs Shores Phase II Septic-to-Sewer Project, funded through the ARPA Grant. Change Order 1 amended the contract to reduce ARPA Grant funding and incorporate state funding into the project.
Today, Change Order 2 is being presented for approval to reallocate ARPA funds to the Silver Springs Shores Phase II Water Lines and Septic-to-Sewer components. If approved, this change will add $34,626.78 in grant funding to line 2 of the Purchase Order and establish a contingency line item not to exceed $797,944.19. The total adjustment under Change Order 2 amounts to $832,570.97.
Attached for review is a copy of Change Order 2. Upon approval at today’s meeting, the Change Order will be presented to the Chairman and Clerk for signatures.
BUDGET/IMPACT:
Neutral; additional expenditure of $34,626.78 in grant funding, with a contingency amount not-to-exceed $797,944.19, bringing the total amount of the purchase order to $26,529,435.97. Funding is from FF449536-563102 (American Rescue Plan - SLFRF) and ZF448536-563102 (Marion County Utility Fund) under project codes UTCEXT004B, UTCEXT004DG, and DGS.
RECOMMENDED ACTION:
Recommended action
Motion to approve Change Order 2, allow staff to process, and authorize the Chairman and Clerk to execute Change Order 2 to Purchase Order 2401396.
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