SUBJECT:
Title
Request Approval of Contract Direction: 20Q-161 Construction Manager Services - Dinkins Construction LLC (Ocala, FL), Cullison-Wright Construction Corp. (Ocala, FL), D.E. Scorpio Corporation (Gainesville, FL), Ausley Construction Company LLC (Ocala, FL), Charles Perry Partners, Inc. (Gainesville, FL) (Budget Impact - None)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On December 1, 2020, the Board approved the award of six (6) continuing contracts to qualified firms to provide licensed Construction Manager (CM) Services for miscellaneous County projects in accordance with the Consultant’s Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes. These continuing contracts support a wide range of construction-related needs and are utilized on an as-needed, task order basis, allowing the County flexibility to manage projects of varying size, scope, and complexity. The initial term of these contracts is five (5) years, set to expire on April 30, 2026, and includes two (2) additional five-year renewal options, subject to Board approval and satisfactory performance. At the time of award, the CCNA threshold for continuing Construction Management contracts was $4 million and has since increased to $7.5 million per project, consistent with legislative changes to the CCNA continuing contract limits. One of the original six firms, Ethridge Construction of Marion County, Inc. (Ethridge), is not anticipated to continue providing services under the renewed contracts due to retirement of company leadership.
Since the contracts were awarded, all firms have been actively engaged in a diverse mix of County projects, from small-scale renovations to major facility construction. Upcoming projects are distributed among multiple firms to maintain continuity of services and balance workloads across providers. Project values vary significantly, reflecting the breadth of work being performed, and assignments are made based on project requirements, firm expertise, and capacity. This flexible structure enables the County to efficiently manage both current and future construction needs.
Throughout the initial contract term, the contracted firms have remained responsive and available to support Facilities Management projects as needed. With the contract expiration date approaching, staff is seeking Board direction on how to proceed to ensure the continued delivery of construction management services, consistent with the County’s operational objectives and long-term strategic priorities.
The Board is requested to consider the following options:
1. Renew the Existing Contracts, excluding Ethridge:
Approve the renewal of the five (5) Construction Manager Services contracts for an additional five-year term, exercising the first renewal option as provided in the contracts.
2. Renew and Open Original Solicitation:
Approve the renewal of five (5) contracts for an additional five-year term and direct staff to reopen the original solicitation to allow additional qualified Construction Manager firms to be added to the existing pool.
3. Re-Solicit Services:
Decline to renew the five (5) contracts and direct staff to advertise a new solicitation to establish a new pool of qualified Construction Manager firms, with the following sub-option:
• Option 3A - Advertise two separate Requests for Qualifications (RFQs), one to establish a pool for smaller projects and one to establish a pool for larger projects.
BUDGET/IMPACT:
None
RECOMMENDED ACTION:
Recommended action
Move to provide direction to staff regarding the continuation of Construction Manager Services following the expiration of the current continuing contracts on April 30, 2026, selecting from the options presented in the agenda item.
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