SUBJECT:
Title
Request Approval of Bid Award: 25B-024 Security Fence Contract - Charles White Fence, Inc., Ocala, FL (Budget Impact - Neutral; expenditure of $100,000)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On behalf of Marion County Utilities (MCU), Procurement advertised a bid seeking a qualified and experienced contractor for security fencing at the MCU facilities. The work includes installation of security fencing and repairs to fencing and gate controllers at the MCU facilities on an as needed basis. Bids were based on unit pricing. Four (4) submittals were received and the tabulation is listed below:
Because the low bidder did not claim Local Vendor Preference, and was within 10% of the second lowest bidder, a Best and Final Offer (BFO) was requested. Both E. Gomez Construction, Inc. and Charles White Fence, Inc. responded and the BFO is listed below:
MCU Director, Tony Cunningham, recommends that Charles White Fence, Inc. receive the award as the lowest, most responsive, and most responsible bidder.
Attached for review is a draft contract, and upon approval at today’s meeting, it will be sent to Charles White Fence, Inc. for signatures. Upon return, it will be forwarded to the County Attorney, Clerk and Chairman for signatures.
BUDGET/IMPACT:
Neutral; estimated annual expenditure of $100,000. Funding is from lines ZF442533-546101 and ZF445535-546101 (Marion County Utility Fund, Repairs and Maintenance). Purchases shall not exceed the approved FY budgeted amount without being brought back to the Board for approval.
RECOMMENDED ACTION:
Recommended action
Motion to approve the recommendation and allow staff to issue a contract and upon approval by Legal, authorize the Clerk and Chairman to execute the contract under 25B-024.
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