SUBJECT:
Title
Request Approval of Change Order 4 to Purchase Order 2301249: 23Q-076 Marion County Sheriff’s Office Remodel - The Lunz Group, LLC, Lakeland, FL (Budget Impact - Neutral; additional expenditure of $25,000)
Body
|
INITIATOR: |
DEPARTMENT: |
|
Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On May 3, 2023, the Board awarded a contract to The Lunz Group, LLC under 23Q-076 for the interior remodel of the Marion County Sheriff’s Office (MCSO), Operations Building. This project involves two (2) phases; Phase 1 - Renovation and Phase 2 - Expansion.
On December 23, 2024, Procurement issued the first Change Order to add a 10% contingency amounting to $30,920 to Purchase Order 2301249, in accordance with the Procurement Manual. Shortly thereafter, Change Order 2 was executed, utilizing $15,720 of the contingency to reconfigure office spaces and associated areas into open workstation spaces, divisions, and storage areas. This modification did not alter the total purchase order amount. On January 17, 2025, Change Order 3 was issued, again utilizing $15,720 from the contingency, to accommodate requested plan changes to the overall floor plans of Phases 1 and 2 by MCSO. The remaining funds required for this change were drawn from unused allowances in the original purchase order.
Change Order 4 is now being presented for approval, requesting an additional $25,000 to be added to the purchase order to address schedule changes and cover additional design fees, including services related to Architectural, Mechanical, Electrical, Plumbing, and Fire Protection Engineering. These plan changes are necessary to reduce the scope of construction in order to align with the project’s available budget. The revisions include reducing the remodel square footage from 41,000 to 19,500 square feet and redesigning the HVAC system to a more cost-effective solution. This scope reduction requires substantial design time to consolidate the original two phases into a single, unified phase.
Attached for review is a copy of Change Order 4 and the proposal from The Lunz Group, LLC. Upon approval today’s meeting, the change order will be presented to the Chairman and Clerk for signature.
BUDGET/IMPACT:
Neutral; additional expenditure of $25,000 bringing the project’s total cost to $365,120. Funding is available in VJ736521-562102 (INFRAST SURTAX CAP PROJ FUND).
RECOMMENDED ACTION:
Recommended action
Motion to approve Change Order, authorize the Chairman and Clerk to execute Change Order 4 to Purchase Order 2301249 for The Lunz Group, LLC under project 23Q-076.
end