SUBJECT:
Title
Request Approval of Contract Amendment: 25P-014-CA-01 Solid Waste Alternative Waste Management Methods - Friends Recycling, LLC, Ocala, FL (Budget Impact - Neutral; estimated expenditure of $50,000)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On July 15, 2025, the Board approved a contract with Friends Recycling, LLC (Friends) to provide transfer station services to Marion County. The contract provides transfer station services for the loading of Class I and Class III solid waste delivered by Marion County at a fixed rate of $8.00 per ton. This model assumed that Marion County would be responsible for the haul and disposal of the waste.
To optimize contract services, Friends has agreed to provide loading and hauling services modeled after the agreement with GFL Solid Waste Southeast LLC, which the Board also approved. Compensation is set at a base rate of $25.00 per ton ($5.00 for loading and $20.00 for hauling), with adjustments tied to fuel costs and the Consumer Price Index, not to exceed 5% annually. These contracts will help maintain sufficient capacity during planned repairs or maintenance at the existing transfer station, provide essential redundancy, and ensure uninterrupted service in the event of an emergency.
The contract amendment presented today updates compensation, establishes a base rate per ton with provisions for fuel and CPI adjustments, capped at 5% annually, and revises disposal procedures so that materials will be hauled to the Heart of Florida Landfill, with enhanced ticketing, billing, and reporting requirements to improve tracking and reconciliation.
Attached for review is a draft of the amendment. Upon approval at today’s meeting, it will be forwarded to Friends for signatures. Once returned, it will be sent to Legal, then the Clerk and Chairman for signatures.
BUDGET/IMPACT:
Neutral; estimated annual expenditure of $50,000. Annual expenditure will not exceed approved FY budgeted amounts without being brought back to the Board.
RECOMMENDED ACTION:
Recommended action
Motion to approve and allow staff to issue, and upon approval from Legal, authorize the Chairman and Clerk to execute the contract amendment under 25P-014.
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