SUBJECT:
Title
Request Approval to Purchase a Replacement Vehicle for Risk Management’s SUV-22 (Budget Impact - Neutral; funds are available for reallocation)
Body
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INITIATOR: |
DEPARTMENT: |
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Bobbi Perez, Director |
Human Resources/Risk Management |
DESCRIPTION/BACKGROUND:
Fleet Management recently completed an assessment of Human Resources/Risk Management's vehicle SUV-22 and assigned the vehicle a replacement score of 16. This score indicates that the vehicle has reached a condition where continued operation is no longer considered economically or operationally appropriate.
During FY 2025-26, Risk Management carried forward $95,824 in account ZK162519, line item 568102 (Intangible Software - CIP), originally designated for the replacement of the Risk Management Information System (RMIS). The anticipated cost of replacing the system was estimated at $65,000 or more. However, Risk Management was able to meet its operational needs by utilizing the County's existing Monday.com software at an annual cost of $2,964.60. Consequently, the funds originally allocated for the RMIS capital project are available for reallocation.
Given the immediate operational need for a replacement vehicle and the availability of these funds, Human Resources requests authorization to unencumber the funds allocated to the RMIS capital project and process a Budget Amendment Request (also on this agenda) to transfer $42,475 from line item 568102 (Intangible Software - CIP) to line item 564101 (Machinery & Equipment) for the purchase of a replacement vehicle for SUV-22.
The quoted purchase price for the replacement vehicle is $42,475. The purchase will be funded through the reallocation of existing budgeted funds and will not require additional funding.
BUDGET/IMPACT:
Neutral; funds are available for reallocation.
RECOMMENDED ACTION:
Recommended action
Motion to approve the replacement of Risk Management vehicle SUV-22 at a quoted cost of $42,475.
end