SUBJECT:
Title
Request Approval of Contract Amendment: 26PB-086 On-Call Professional Services - Raftelis Financial Consultants, Inc., Longwood, FL (Budget Impact - None)
Body
|
INITIATOR: |
DEPARTMENT: |
|
Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On June 16, 2026, the Board approved a piggyback contract with Raftelis Financial Consultants, Inc., (Raftelis), to conduct a fee study for the Building Department.
The first contract amendment opens the contract for all County departments, allowing them to engage with Raftelis for individual proposals for department specific work.
Included with the contract amendment is a bid exemption request to authorize countywide use of Raftelis as the single financial consulting firm. This will allow Raftelis to develop a comprehensive understanding of the County’s organization structure, fee methodologies, cost allocation practices, revenue sources, and interdepartmental relationship. Institutional knowledge will enable the Firm to identify opportunities for consistency, improve coordination among departments, and provide recommendations that reflect countywide financial objectives rather than isolated department perspectives.
Attached for review is the contract draft and bid exemption form. Following approval at today’s meeting, the contract will be sent to the firm for signatures and upon return, will be forwarded to Legal, the Clerk, and Chairman for signatures. The bid exemption will be presented to the Chairman for signatures.
BUDGET/IMPACT:
None; projects which exceed $50,000 will be brought back before the Board as a separate project amendment with a detailed scope and fee schedule for review and final approval.
RECOMMENDED ACTION:
Recommended action
Motion to approve recommendation and allow staff to issue contract, and upon approval by Legal, authorize the Chairman to execute the contract, as well as authorize the Chairman to execute the bid exemption under 26PB-086.
end