SUBJECT:
Title
Request Approval of Change Order 2 to Purchase Order 2500286: 21P-061 Debris Response Operations, Phase 4, Debris Monitoring Services - Tetra Tech, Inc., Pasadena, CA (Budget Impact - Neutral; expenditure of $99,271)
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INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On April 6, 2021, the Board approved a contract with Tetra Tech, Inc. to provide comprehensive debris monitoring services during emergency recovery periods. These services include monitoring the staging, collection, and disposal of debris, performing damage assessments, and associated reporting.
In response to costs associated with Hurricane Milton, Change Order 2 is being submitted for approval. This change order requests an additional $99,270.50 to the purchase order, which will support the following essential activities:
• Recruitment, scheduling, training, and management of field monitoring staff.
• Certification of contractor vehicles for debris removal, utilizing appropriate methodologies and documentation practices for contract compliance.
• Oversight and documentation of contractor operations related to debris removal.
• Preparation of operational reports to keep the County informed of work progress.
• Review and reconciliation of contractor invoices for debris removal prior to submission for County processing.
This additional funding will ensure the continued effectiveness and compliance of debris monitoring operations.
A copy of the Change Order and cost estimate is attached for review. Upon approval at today’s meeting, the Change Order will be presented to the Chairman and Clerk for signatures.
BUDGET/IMPACT:
Neutral; additional expenditure not to exceed $99,270.50, bringing the Purchase Order total to $499,270.50. Funding comes from ZA423534-534101 - Solid Waste Disposal Fund.
RECOMMENDED ACTION:
Recommended action
Motion to approve the change order, allow staff to process, and authorize the Chairman and Clerk to execute Change Order 2 to PO 2500286.
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