SUBJECT:
Title
Request Approval of Piggyback and Contract: 24PB-255 Valve Maintenance, Repair, and Flushing Services - Seminole County Contract IFB-603974-CAR - Hydromax USA, LLC, Evansville, IN (Budget Impact - Neutral; expenditure of $90,000 as approved in the FY 2023-24 budget)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
Marion County Utilities requests approval to piggyback Seminole County’s contract with Hydromax USA, LLC. to assist field maintenance with valve exercising compliance required by the Florida Department of Environmental Protection (FDEP). These services include valve maintenance, repair, and flushing services. The contract with Hydromax USA is valid through December 13, 2024, with one (1) annual renewal option available. If Seminole County chooses to extend its contract, Marion County will choose to extend as well.
Procurement Services has received and reviewed all documents to ensure the piggyback conforms to the Procurement Manual requirements and will ensure any Seminole County renewals are in good order before presenting subsequent amendments for Marion County signatures.
Attached for review is a copy of the County’s contract along with Seminole County’s contract as Exhibit A. Pending approval at today’s meeting, it will be sent to Hydromax USA, LLC. for signature and upon return and approval by Legal, will be forwarded to Clerk and Chairman for same.
BUDGET/IMPACT:
Neutral; expenditure is estimated at $90,000 annually, however, this will vary based on the actual need for services. Marion County Utilities will pay for services necessary during the term and total expenditures will not exceed funds approved in each year’s budget without being brought back before the Board. Funds are available in line ZF448536-563102-UTC000094 (Marion County Utility Fund).
RECOMMENDED ACTION:
Recommended action
Motion to approve request to piggyback Seminole County’s contract, and, upon approval by Legal, authorize the Chairman and Clerk to execute contract with Hydromax USA, LLC. under 24PB-225.
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