SUBJECT:
Title
Request Approval of Contract Amendment: 16Q-052-CA-03 Marion Oaks Manor Extension (SW 49th Avenue to S Highway 475) - Tillman and Associates Engineering, LLC, Ocala, FL (Budget Impact - Neutral; additional expenditure of $108,962.50)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On May 21, 2024, the Board awarded a contract to Tillman and Associates Engineering, LLC, to develop a Preliminary Engineering Report (PER) to support the development and design of the Marion Oaks Manor Extension project from SW 49th Avenue to S Highway 475.
The First Contract Amendment, approved by the Board on March 18, 2025, transitioned from a PER to a more comprehensive Florida Department of Transportation (FDOT) Project Development and Environment (PD&E) study including more rigorous and detailed analysis, which ensures the crossing over Interstate 75 (I-75) complies with State and Federal Regulations.
The Second Contract Amendment, approved by the Board on May 19, 2026, added professional engineering services to advance the project from the PD&E phase to a 30% plan design level in support of future design-build procurement.
The Third Contract Amendment adds progress meetings to prepare for the Board of County Commissioners (BCC) workshop and public meetings. The work will also include a third concept alternative to minimize property impacts, property acquisition support for preliminary impact evaluations of 15 parcels, and 12 sketches and legal descriptions for property acquisition. The Amendment also includes separate virtual and in-person public hearings, as required by the FDOT, and FDOT-required Conceptual Stage Relocation Plan (about 80 parcels).
Attached for review is Change Order 3 to Purchase Order 2501171 and a draft Contract Agreement. Upon approval at today’s meeting, it will be sent to Tillman and Associates Engineering, LLC, for signatures. Upon return, it will be forwarded to Legal, the Clerk, and Chairman for signatures.
BUDGET/IMPACT:
Neutral; additional expenditure of $108,962.50, bringing the purchase order amount to $1,853,260.50. Funding comes from VJ38541-563220-STC73890 (Infrastructure Surtax Capital Project Fund).
RECOMMENDED ACTION:
Recommended action
Motion to approve the recommendation and allow staff to issue the Contract, and upon approval by Legal, authorize the Chairman and Clerk to execute the Contract with Tillman and Associates Engineering, LLC, under 16Q-052-CA-03 and allow staff to process and authorize the Chairman and Clerk to execute Change Order 3 to Purchase Order 2501171.
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