SUBJECT:
Title
Request Approval of Change Order 4 to Purchase Order 2400375: Short Water Main Extension Design - Kimley-Horn and Associates, Inc., Ocala, FL (Budget Impact - Neutral; additional expenditure of $60,000)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On July 21, 2020, the Board approved contracts with five (5) firms to provide various Utilities Engineering Design Services for Marion County. Marion County Utilities (MCU) has selected Kimley-Horn and Associates, Inc. (KHA) to extend water service to residents within 400 linear feet (LF) of existing water services. Applicants can apply for this water service extension and if qualified, Marion County will design and permit a short water main extension to serve the parcel included in this application.
On October 11, 2023, due to vacancies in the Utilities Engineer Section and the lack of qualified applicants applying for the open positions in the Section, MCU was unable to perform in-house designs to the short water main extensions. A Purchase Order was entered in the amount of $28,000 for design services on the Short Water Main Extension Design program. On December 7, 2023, Change Order 1 added an additional $7,000 to the purchase order to provide for an additional ten (10) design plans. At that time, the total amount of the funds encumbered did not exceed the threshold requiring Board approval. On February 20, 2024, the Board approved Change Order 2 to add $80,000 to ensure momentum was maintained while working on the plans for the Short Water Main Extension Design project, bringing the total Purchase Order amount to $115,000. On August 6, 2024, the Board approved Change Order 3 to add an additional $21,000 to ensure workload was maintained while serving the Short Water Line Program, bringing the total Purchase Order to $136,000.
At this time, Change Order 4 is being presented to add an additional $60,000 for a continuation of engineering services for the Water Main Extension Program.
Pending approval today, the change order will be presented to the Clerk and Chairman for signatures.
BUDGET/IMPACT:
Neutral; additional expenditure of $60,000, bringing the total purchase order amount to $196,000. Funding is from line ZF448536-563102 (Marion County Utility Fund).
RECOMMENDED ACTION:
Recommended action
Motion to approve and authorize the Chairman and Clerk to execute Change Order 4 to Purchase Order 2400375 for Kimley-Horn and Associates, Inc. under 20Q-074-TO-23.
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