SUBJECT:
Title
Request Approval of a Contract for Transfer Station Use Based on the Selection Committee Recommendation for 25P-014, to GFL Solid Waste Southeast LLC, Ocala, FL (Budget Impact - Neutral; estimated expenditure of $500,000)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On behalf of Solid Waste, a Request for Proposals (RFP) was issued to solicit proposals from qualified firms to provide disposal solutions to Marion County. The County sought proposals addressing three separate items including: use of a transfer station, Class III disposal and Class I disposal.
Three (3) firms submitted proposals. Each proposal was responsive to their respective business operation, which were evaluated and ranked by the Selection Committee members: Mark Johnson - Solid Waste, John Corneilson - Utilities, and Sky Wheeler - Tourist Development. Of the proposals, GFL Solid Waste Southeast LLC (GFL) and Friends Recycling provided proposals for both the use of a transfer station and Class III disposal. Waste Connections was the only proposer for Class I disposal.
Negotiations with the first vendor have concluded and the Solid Waste Department is recommending a contract for transfer station use be awarded to GFL.
The contract will provide Marion County access to their transfer station seven (7) days per week, 7:00 am to 5:00 pm. The services include loading and hauling of delivered waste to the Heart of Florida (HOF) landfill. To ensure the best value, Marion County will be responsible for the disposal expense at the HOF. Marion County currently handles over 700 tons of garbage per day, this vendor would be able to accommodate up to 200 tons per day of additional material at their transfer station on an as needed basis.
The cost of service provided by GFL is $25 per ton, comprised of $5 for the loading and $20 for the haul. The initial contract term is three (3) years, effective through June 30, 2028, with the option to extend for up to three (3) additional one-year periods.
Staff expects to present an additional transfer station contract for consideration at a future date. Solid Waste recommends establishing multiple contracts for the use of transfer stations to enhance system reliability and operational flexibility. These contracts will help maintain adequate capacity during planned repairs or maintenance at the existing transfer station. They will also provide essential redundancy and ensure continuity of service in the event of emergencies.
Furthermore, access to additional transfer stations will support the diversion of bulky, lightweight materials-such as furniture and mattresses-that can create operational difficulties. Securing this extra capacity will also enable continued waste diversion as our primary facility nears its operational limits.
Attached for review is the draft contract for GFL. Upon approval at today’s meeting, it will be forwarded to GFL for signatures. Once returned, it will be sent to Legal, the Clerk and Chairman for signatures.
BUDGET/IMPACT:
Neutral; estimated annual expenditure of $500,000. Annual expenditures will not exceed approved FY budgeted amounts without being brought back to the Board.
RECOMMENDED ACTION:
Recommended action
Motion to approve and allow staff to issue, and upon approval from Legal, authorize the Chairman and Clerk to execute the contract under 25P-014.
end