SUBJECT:
Title
Request Approval of First Contract Amendment and Change Order 1 to Purchase Order 2301458: 23Q-067-CA-01 Irish Acres to Silver Springs Regional Water Main Interconnect - Kimley-Horn and Associates, Inc., Ocala, FL (Budget Impact - Neutral; additional expenditure of $77,888)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On July 18, 2023, the Board approved a contract with Kimley-Horn and Associates, Inc. (KHA) to provide professional engineering services for the design of approximately 47,000 linear feet of 16-inch water main and 5,300 linear feet of 12-inch water main to interconnect the Irish Acres and Silver Springs Regional Water Treatment Plants. At that time, Purchase Order 2301458 was issued for these services. Since project initiation, Marion County Utilities (MCU) has requested a change in the scope of work related to engineering design. In support of this revised scope, MCU has secured a grant from the Florida Department of Environmental Protection (FDEP) in the amount of $77,887.50. Due to the changes, a contract amendment and change order to the purchase order need to be completed.
This First Contract Amendment, being presented today, modifies Exhibit A to include the consultant’s additional services and fees associated with the revised engineering design. MCU has requested that KHA prepare a plan that would allow the interconnect to avoid crossing underneath an existing Florida Department of Transportation (FDOT) drainage structure, and to incorporate a new 12-inch force main into the construction plans as an alternate alongside the interconnect water main, which would avoid conflicts with multiple existing utilities in the area. Furthermore, MCU has requested that KHA split the construction plans into two (2) phases. The first phase (Phase 1) would include the interconnect between the Highway 441/Highway 326 intersection and the NE 40th Avenue Road/NE 49th Street intersection and the water main extension along NE 36th Avenue between NE 49th Street and NE 35th Street. The second phase (Phase 2) will continue the interconnect east from the end of Phase 1 to the Silver Springs Regional Interconnect location.
Change Order 1, also presented for consideration today, adds a second line to the purchase order to allocate the FDEP grant funds to the project.
Attached for review is the First Contract Amendment and Change Order 1. Upon Board approval, the Contract Amendment will be routed to KHA for signatures. Once signed and returned, it will be submitted to the County Attorney, Clerk and Chairman for final signatures. The Change Order will also be submitted to the Clerk and Chairman for execution.
BUDGET/IMPACT:
Neutral; additional expenditure of $77,887.50 is a grant from FDEP and will be added to the purchase order as a second line with the project string UTC000202-CIP UTILITY-NEWINF CNS-448. This will bring the total purchase order amount to $435,167.50
RECOMMENDED ACTION:
Recommended action
Motion to approve and authorize the Chairman and Clerk to execute the First Contract Amendment and Change Order 1 for Kimley-Horn and Associates, Inc., under 23Q-067.
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