SUBJECT:
Title
Request Approval of Contract Renewal: 23C-218, Work Order Scheduling and Asset Management Module - OpenGov, Inc., San Jose, CA (Budget Impact - Neutral; annual expenditure of $125,583)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On September 19, 2023, the Board approved a contract with OpenGov, Inc. for work order scheduling and asset management, benefiting Facilities Management, Transportation, and the Office of the County Engineer (OCE)/Stormwater. IT Director Tom Northey recommends Board approval to renew this contract for FY 2024-25, ensuring continued support for these departments. Cost allocation for each department is outlined below:
Facilities Management - $43,738.76
OCE/Transportation - $71,495.28
OCE/Stormwater - $10,348.56
Additionally, it is requested that future renewals of this contract not require further Board approval, provided the renewal costs remain within the budgeted amounts for each fiscal year. This change would streamline the renewal process, allowing for uninterrupted service while maintaining budgetary oversight.
Attached for review is a quote from OpenGov, Inc. Upon approval at today’s meeting, a purchase order will be issued to formalize the renewal. This purchase order will then be included in the project file as part of the official documentation for this contract.
BUDGET/IMPACT:
Neutral; annual expenditure of $125,582.60. Funding from:
AA174516-552106 (General Fund) - $43,738.76
BL400541-552106 (Cnty Trans Maint Fund) - $71,495.28
EK430538-552106 (Stormwater Program) - $10,348.56
RECOMMENDED ACTION:
Recommended action
Motion to approve the contract renewal and allow staff to issue purchase order to OpenGov, Inc. under 23C-218.
end