SUBJECT:
Title
Request Approval of Change Order 3 to Purchase Order 2500062: 23P-105 Countywide Gap and Competitive Destination Analysis Study - Hunden Strategic Partners, Inc., Chicago, IL (Budget Impact - Neutral; additional estimated expenditure of $15,000)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On September 6, 2023, the Board approved a contract with Hunden Strategic Partners, Inc. to provide a countywide gap analysis and competitive destination analysis study. This is to serve as a guide to planning of future destination developments in Ocala/Marion County. Change Order 1 extended the date for final completion. Change Order 2, requested an additional $12,400 to cover services for one-on-one meetings with the Board of County Commissioners and Tourist Development Council. Change Order 3, being presented today, requests additional funding and a contract extension to support ongoing collaboration with the City of Ocala. This includes $7,400 to fund additional one-on-one meetings with the City of Ocala, per Board direction, and to facilitate an in-person Joint Workshop between the Board of County Commissioners and the City of Ocala, planned for on or about March 13, 2025. To address any unforeseen work necessary to meet project timelines, the Change Order proposes to increase the purchase order by $15,000. Additionally, the contract duration will be extended through March 31, 2025.
Attached for review is a copy of the Change Order and draft proposal. Pending approval at today’s meeting, the Change Order will be presented for the Chairman’s and Clerk’s signatures.
BUDGET/IMPACT:
Neutral; additional estimated expenditure of $15,000, bringing the total amount of the Purchase Order to $135,100. Funding comes from CP155552-531109 (Tourist Development Fund). If there are delays from the County, an additional $3,000 will be added without requiring Board approval. The firm will then extend their work by an extra overnight stay to complete the project.
RECOMMENDED ACTION:
Recommended action
Motion to approve the Change Order, allow staff to process, and authorize the Chairman and Clerk to execute Change Order 3 to Purchase Order 2500062.
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