SUBJECT:
Title
Request Approval of Not-to-Exceed Expenditures for the Re-Roof and Interior Remodel of the Worksite Employee Clinic Healthcare Services Facility (Budget Impact - Neutral; total expenditure not-to-exceed $2,875,000)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On November 5, 2024, the Board approved a contract with Medical Risk Solutions, LLC dba My Health Onsite to provide Worksite Employee Clinic Healthcare Services. This clinic will serve employees, dependents, and retirees covered under the Marion County Board of County Commissioners and Constitutional Officers’ group health plan.
The County has a designated building available for this clinic. To expedite the clinic’s readiness and ensure services are available to employees without delay, this agenda item requests approval for a combined not-to-exceed budget of $2,875,000 to cover both the building re-roof and interior remodel. This combined budget provides flexibility, allowing any cost savings from the roofing portion to be allocated toward potential additional needs in the remodel. The detailed breakdown for each portion of the project is below:
Re-Roof:
This project is currently advertised to the County’s pre-qualified roofing contractors under Contract 22Q-056 for Roofing Trades Services. Bids are scheduled for submission by November 26, 2024. The not-to-exceed (NTE) cost for this portion is $325,000.
Interior Remodel:
This project will be managed by one of the County’s Construction Managers, Ausley Construction Company, LLC, under Contract 20Q-161 for Construction Manager Services. The not-to-exceed (NTE) cost for this portion is $2,550,000.
Additionally, this agenda item requests authorization for the Chairman to execute both contracts associated with these projects without bringing back to the Board for approval; one for the re-roofing work and the other for the Guaranteed Maximum Price (GMP) construction contract. Execution of both contracts will occur upon determination of the re-roof and GMP costs, provided they do not exceed the established combined not-to-exceed (NTE) amount of $2,875,000.
BUDGET/IMPACT:
Neutral; expenditure not-to-exceed $2,875,000, up to a ten percent (10%) contingency may be added to the purchase order in accordance with the Procurement Manual. Funding is from ZK711519-562102 with project code RBC000002.
RECOMMENDED ACTION:
Recommended action
Motion to approve the Not-to-Exceed expenditure and authorize the Chairman and Clerk to execute both contracts under 22Q-056 - Re-Roof, and 20Q-161 - Interior Remodel, without being brought back to the Board for approval.
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