SUBJECT:
Title
Request Approval of Contract Agreement: 25C-032, Server Maintenance - Davenport Group, Inc., Lewisburg, TN (Budget Impact - None)
Body
INITIATOR: DEPARTMENT:
Susan Olsen, Director Procurement Services
DESCRIPTION/BACKGROUND:
On behalf of Information Technology (IT), Procurement requests approval of Davenport Group, Inc.’s (Davenport) Master Services Agreement (MSA) to perform essential server work for Marion County. This agreement establishes a framework for services only and does not imply any immediate financial commitments from Marion County. This MSA will enable Davenport Group to prepare necessary quotes and allow for future installation (rack and stack) and training for County IT staff. This will include work on three significant server project sites:
• ERP Site (3-year Lease) - estimated annual cost of $155,314.63
• PCS Site (5-year Lease to Purchase) - estimated annual cost of $69,807.95
• MCBCC ESXI Site (5-year Lease to Purchase) - estimated annual cost of $261,724.73
• VM Ware (Software Maintenance) - estimated annual cost of $57,120.00
Davenport utilizes NASPO Contract 43210000-23-NASPO-ACS, ensuring competitive and compliant service pricing aligned with NASPO guidelines.
This agenda item also seeks Board approval to authorize the County Administrator to approve and sign Lease/Lease to Purchase agreements directly, regardless of dollar amount, provided the costs do not exceed the approved FY budgeted amounts. All lease agreements will continue to be sent to Legal for review and approval prior to finalization. This authorization will streamline future procurement processes, eliminating the need to bring each lease agreement back to the Board for approval.
Attached for review is the vendor-signed MSA and Additional Terms and Conditions, with an approved Legal Request Memo from Legal. Upon approval at today’s meeting, it will be presented to the Clerk and Chairman for signatures.
BUDGET/IMPACT:
None
RECOMMENDED ACTION:
Recommended action
Motion to approve and authorize the Chairman to execute the Contract Agreement with Davenport Group, Inc. under 25C-032 and motion to approve the County Administrator to have signature authority for any items that fall under the Contract Agreement.
end