SUBJECT:
Title
Request Approval and Contract Renewal of Agreement: 21B-078-CA-01 Bulk Motor Oil and Fluids - Palmdale Oil Company, LLC, Palm Beach Gardens, FL (Budget Impact - Neutral; annual estimated expenditure of $70,210 as approved in FY 2023-24 budget)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On March 2, 2021, the Board approved a contract with Palmdale Oil Company LLC. for bulk motor oil and fluids to be used to maintain county vehicles. Palmdale Oil Company, LLC. has performed in accordance with the agreement since service began and Fleet Management is proposing to renew the contract for the first of the two (2) annual renewal options included in the original agreement.
Attached for review is a draft contract amendment. Pending approval at today’s meeting, a copy will be sent to Palmdale Oil Company, LLC. for signatures and upon return, will be routed for signatures by the County Attorney, Clerk, and Chair.
BUDGET/IMPACT:
Neutral; annual expenditure, based on unit costs, is estimated at $70,210 and may vary depending on amount required. Annual costs will not exceed approved FY budgeted amounts without being brought back to the Board. Funds are available in the following account: AA178519-552101.
RECOMMENDED ACTION:
Recommended action
Motion to approve request and allow staff to issue, and upon approval from Legal, authorize the Chair to execute the First Contract Amendment with Palmdale Oil Company, LLC. under 21B-078.
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