SUBJECT:
Title
Request Approval of Bid Award: 24B-084 Marion County Drainage Retention Area Mowing - Pure Cuts Lawn & Maintenance, LLC, Ocala, FL, Sulter Precision Cuts, LLC, Ocala, FL, and Silver Star Landscape, LLC, Ocala, FL (Budget Impact - Neutral; estimated expenditure of $99,654 as approved in the 2023-24 budget)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On behalf of the Office of the County Engineer (OCE), Procurement advertised a solicitation seeking bids from experienced and qualified contractors to mow 561 drainage retention areas (DRAs) across the county during five cycles a year. The solicitation was divided into four (4) areas and to be bid on, per area, accordingly. The work consists of routine mowing of DRAs, drainage rights-of-way (DROWs), adjacent road rights-of-way (ROWs), and conveyance swales within drainage easements where identified. In addition, this may also include trimming around structures such as pipe ends, discharge structures, trees, and fence lines. This may include handwork and the use of special equipment. Eight (8) submittals were received for each area; one being deemed non-responsive. Steven Cohoon, P.E., County Engineer, recommends contracting with Pure Cuts Lawn & Maintenance, LLC, Sulter Precision Cuts, LLC, and Silver Star Landscape, LLC, as the lowest, most responsive, most responsible bidders.
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Vendor - Location |
Area |
Total Annual Cost |
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Sulter Precision Cuts, LLC - Ocala, FL |
V-B |
$15,257.00 |
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Pure Cuts Lawn & Maintenance, LLC - Ocala, FL |
III |
$27,075.00 |
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Silver Star Landscape, LLC - Ocala, FL |
I & X |
$57,312.00 |
Attached for review are drafted contracts for all three contractors. Pending approval at today’s meeting, they will be sent out for signatures.
BUDGET/IMPACT:
Neutral; annual estimated expenditure is estimated at $99,654, however, this estimate may vary on the actual needs of service. Annual expenditures shall not exceed approved Fiscal Year budget amounts and shall be based on contracted acreage unit pricing without being brought back to the board. Funding comes from EK430538-534101 - Stormwater Program.
RECOMMENDED ACTION:
Recommended action
Motion to approve the recommendation and allow staff to issue the contracts, and upon approval by Legal, authorize the Chair and Clerk to execute the contract with Sulter Precision Cuts LLC, Silverstar Landscape, LLC, and Pure Cuts Lawn & Maintenance, LLC under 24B-084.
end