SUBJECT:
Title
Request Approval of Third Contract Amendment: 20B-102-CA-03 Drainage Retention Area Mowing - C&C Solutions, LLC, Ocala, FL, C&K Clean Cuts Lawn Service and Enterprise, LLC, Reddick, FL, M. Hughes Services, LLC, Ocala, FL, and Top-Quality Lawn Management, LLC, Ocala, FL (Budget Impact - Neutral; estimated expenditure of $551,381 as approved in the FY 2023-24 budget)
Body
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On March 24, 2020, the Board approved to contract with four contractors to provide routine mowing of drainage retention areas (DRAs), drainage right-of-ways, adjacent right-of-ways, drainage easements, and conveyance swales. The work includes trimming around structures such as pipe ends, discharge structures, signs, trees, and along fence lines which at times, includes the use of specialized equipment and hand work. The contractors have complied with the agreement’s terms and conditions, which include the option to extend the contract for its third renewal option; pending mutual agreement. Steven Cohoon, P.E., County Engineer, recommends the third, one-year term renewal.
Attached for review is a draft of one contract; the rest are identical. Pending approval at today’s meeting, it will be sent to C&C Solutions, LLC, C&K Clean Cuts Lawn Service and Enterprise, LLC, M. Hughes Services, LLC, and Top-Quality Lawn Management, LLC for signatures. Upon return, the contracts will be forwarded for the County Attorney, Clerk, and Chair’s signatures.
BUDGET/IMPACT:
Neutral; annual expenditure is estimated at $551,381, however, this estimate may vary based on the actual needs of service. Annual expenditures shall not exceed approved Fiscal Year budget amounts and shall be based on contracted acreage unit pricing without being brought back to the board. Funding comes from EK430538-534101 - Stormwater Program.
RECOMMENDED ACTION:
Recommended action
Motion to approve the contract amendment and allow staff to renew the contracts. Upon approval by Legal, authorize the Chair and Clerk to execute the contract under 20B-102-CA-03.
end