SUBJECT:
Title
Request Approval of Second Contract Amendment: 20B-100-CA-02 Fence Line and Rip Rap Herbicide Spraying - Estate Management Services, Inc., Brunswick, GA (Budget Impact - Neutral; estimated expenditure of $71,000 as approved in the FY 2023-24 budget)
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INITIATOR: |
DEPARTMENT: |
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Susan Olsen, Director |
Procurement Services |
DESCRIPTION/BACKGROUND:
On March 24, 2020, the Board approved a contract with Estate Management Services, Inc. to clear undesired vegetation around fence lines. This includes three Rip Rap sites in the right-of-way on CR 225A, 5,336 square feet in 16 different drainage retention areas (DRAs), and approximately 46.43 miles of fence line spraying in 249 different DRAs. At times, the work requires intensive spraying to bring said vegetation under control. The contractor has complied with the agreement’s terms and conditions, which include the option to extend the contract for its second and final renewal; pending mutual agreement. Steven Cohoon, P.E., County Engineer, recommends the second, one-year term renewal.
Attached for review is a draft of the contract. Pending approval at today’s meeting, it will be sent to Estate Management Services, Inc. for signatures. Upon return, the contract will be forwarded for the County Attorney, Clerk, and Chairman’s signatures.
BUDGET/IMPACT:
Neutral; annual expenditure is estimated at $71,000, however, this estimate may vary based on actual needs of service. Annual expenditures shall not exceed approved Fiscal Year budget amounts and shall be based on contracted unit pricing without being brought back to the board. Funding comes from EK430538-534101 - Stormwater Program.
RECOMMENDED ACTION:
Recommended action
Motion to approve the renewal and allow staff to issue the contract and upon approval by Legal, authorize the Chairman and Clerk to execute the contract under 20B-100-CA-02.
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